Payroll / Accounts Payable Specialist

Elite Team Offices · Clovis, California
Department Elite Team Offices
Employment Type Full-Time
Minimum Experience Experienced
Compensation DOE

GENERAL JOB SUMMARY

The Payroll / Accounts Payable Specialist assists the accounting department with day-to-day, monthly, and year-end operations of Payroll and Account Payable processes. Ensuring payroll is accurate and completed in a timely manner.


CORE AREAS OF RESPONSIBILITY

  1. Accounting Accuracy
  2. Timeliness
  3. Administrative Duties
  4. Payroll Processing


REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

  1. Able to process payroll for multiple states, including union team members
  2. Strong oral and written communication skills
  3. Ensure completion of Accounts Payable vendor processing and maintenance of vendor relationships
  4. Knowledge of tax withholding, voluntary deductions, garnishments, and fringe benefits
  5. Able to gather and compile data and prepare reports
  6. Understanding of the methods, practices, and terminology used in bookkeeping and financial record keeping
  7. Proficient in data entry and Microsoft Office Suite
  8. Preferred experience with Sage Accounting Software
  9. Problem solver whose able to meet deadlines
  10. High level of accuracy and strong organizational skills
  11. Able to interface with all levels of personnel within the company
  12. Flexible and willing to handle last-minute changes and issues as they arise


EDUCATION AND EXPERIENCE 

At least five (5) years of experience in job costs, Accounts Payable (A/P), and payroll.



PHYSICAL DEMANDS AND REQUIREMENTS

The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Ability to lift and/or carry up to 40lbs.
  • Regularly required to sit, talk, listen and maintain visual acuity
  • Prolonged periods sitting at a desk and working on a computer; largely sedentary role
  • Repetitive hand and eye coordination and manual dexterity to operate a computer keyboard and basic office equipment
  • Subject to sitting, standing, reaching, walking, twisting, and kneeling to perform essential functions


CORE AREAS OF RESPONSIBILITY

 

Accounting Accuracy

  • Enter all invoices into Sage
  • Review and verify invoices and check requests
  • Back-up documentation for all payables
  • Research and review records to reconcile discrepancies
  • Confirm approvals before processing checks
  • Responsible for filing all accounts payable

Timeliness

  • Analyze, prioritize, code, and pay bills
  • Reconcile accounts payable transactions
  • Complete all required paperwork to meet deadlines; both internal and external
  • Assist with month-end closing and year-end closing

Administrative Duties

  • Maintain all accounts payable reports, spreadsheets, and corporate accounts payable files
  • Answer inquiries from vendors, suppliers, and team members
  • Research discrepancies in a professional and courteous manner
  • Maintain vendor master files
  • 1099 preparation
  • Assist the Accounting Department with any additional administrative tasks, when applicable

Payroll Processing

  • Payroll processing and administration
  • Provide reporting data and analysis as needed to management
  • Oversee amortization, depreciation, and debt schedules
  • Make reports easily accessible by administering/saving them as instructed
  • Reviews and enters payroll information into the payroll system accurately
  • Receives and reviews timesheets and personnel forms related to status changes; examines timesheets for accuracy and completeness.
  • Ensures timesheets and reports are in compliance with local, state, and federal policies and regulations as well as union payments rules and regulations.
  • Audits payroll information and researches discrepancies.
  • Obtains and interprets information on payroll-related matters regarding Worker’s Compensation, SDI, SUI, bargaining unit contract, etc.

Thank You

Your application was submitted successfully.

  • Location
    Clovis, California
  • Department
    Elite Team Offices
  • Employment Type
    Full-Time
  • Minimum Experience
    Experienced
  • Compensation
    DOE